Sysadmin365

How to add an IMAP email account to Outlook

This tutorial will explain how you can add an IMAP email account to your Microsoft Outlook desktop app.

1. Open Control Panel

  1. Close Outlook completely
  2. Click the search button in the bottom left corner.
  3. Type “Control”
  4. Click on “Control Panel”

2. Find the Email Configuration

  1. Click on “User Accounts”
  2. Click on “Mail (Microsoft Outlook)”

3. Access your email accounts

  1. Click the “Email Accounts” button.

3. Add a new email account

  1. Click “new” to add another email account.

4. Select "Manual Setup"

  1. Change the selection to “Manual setup or additional setup types.

5. Select "Pop or Imap"

  1. Choose the “POP or IMAP” service type.

6. Enter your email settings

  1. Enter your name [it will display on all outgoing emails]
  2. Enter your email address.
  3. Change the account type to IMAP. This is very important. Get it wrong and you will have to start over.
  4. Enter the incoming and outgoing server address. It should be mail. followed by your domain name.
  5. Your user name is your email address again.
  6. Enter your password
  7. Click on “More settings” to proceed to the next step.

7. Set the outgoing server authentication

  1. Change to the “Outgoing server” tab.
  2. Tick “My outgoing server requires authenticaion”

8. Enter the port settings

  1. Change to the “Advanced” tab.
  2. Set the encryption type for both incoming and outgoing server to “SSL/TLS”
  3. Enter incoming server port number 993
  4. Enter outgoing server port number 465

9. Finish setup

  1. Click OK to exit advanced settings
  2. Click “Next” to check setup.

Outlook will now check the configuration. If everything is correct, it will proceed without errors. Click finish when completed.

To add your email account on your phone, also see this tutorial.

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