What do the Microsoft Onedrive Status Icons mean?

If you open Microsoft File Explorer or macOS Finder, you will notice a few status icons in your Onedrive folder. These icons tell you the sync state of the file or folder.

Blue cloud icon

A blue cloud icon next to your OneDrive files or folders indicates that the file is only available online. Online-only files don’t take up space on your computer.

You can’t open online-only files when your device isn’t connected to the Internet.

Green tick icons

When you open an online-only file, it downloads to your device and becomes a locally available file. You can open a locally available file anytime, even without Internet access.

If you need more space, you can change the file back to online only. Just right-click the file and select “Free up space.”

Solid green circle with the white check mark

Files that you mark as “Always keep on this device” have the green circle with the white check mark.

These always available files download to your device and take up space, but they’re always there for you even when you’re offline.

Circular Arrows

This indicates that a file is busy syncing. It could be syncing from the cloud to your laptop or visa versa.

Red Circle with White Cross

This is an error symbol and means that the file is unable to sync.

People icon next to a file or folder

If you see a “people” icon next to your OneDrive files or folders, this indicates the file or folder has been shared with other people.

Chain icon on a folder

A chain or link icon over a folder means it’s a shortcut to another folder that has been shared.

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