How to share files and folders with Onedrive

You can share files and folders in Onedrive to collaborate with your co-workers. Files can sync to their devices, or you can work together on the same files in real-time.

1. Find file or folder

1. Open your File Explorer and find your Onedrive folder.
2. Browse to the file or folder you want to share.

Handy tip: Keep in mind that your collaborators will need to find and use the file or folder on their side, so name your file or folder in a way that would be recognisable to them.

2. Right-click to share

  1. Right-click on the file or folder
  2. Hover over the “Onedrive” option
  3. Click “Share”

The Onedrive Share Box will pop up.

3. Choose your settings

The following settings is recommended to ensure instant file syncing to collaborators. Changing from “Anyone with the link can edit” to “Specific People” will allow collaborators to create shortcuts to the files on their computers, which makes it easier to use.

1. Click on “anyone with the link can edit”.

2. Select “Specific People”


3. Change “Can edit” or “Can view” if you don’t want others to be able to make changes. [“Can edit” by default]

4. Set an expiration date if you like your files or folder to be available to others for a limited time. [Leave open for unlimited share time]

5. Click “Apply” to update settings.

4. Finalise Sharing

  1. Enter the email addresses of the collaborators with whom you’d like to share your files.
  2. Click “Send”

An email containing a link to your files will be automatically sent to your collaborators. They simply need to click the link to access your files.

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